Data Collection
Data about our districts, schools, staff, and students are submitted to RIDE and used for a wide variety of purposes.
Collecting, validating, and submitting those data is an increasingly complicated task for district technology departments. This page provides district administrators, technology directors and data managers with the necessary resources to manage the data flowing through their departments.
Below you will find information about each collection (Collection Specifications), detailed definitions for each data element collected (Data Dictionary), and the resources necessary to ensure the quality of your data.
Changes for 2025-26
Below are data collections with changes for the 2025-26 school year.
All files are in PDF format.
- Program (Title I Participation, Early Intervening Services, Homeless, Dual Language, CCLC, Academic Enrichment, Credentials, Head Start, Foster Care, Southeast Asian Ethnicity)
- Teacher Course Student
Specifications for 2024-25
Below are the data collection specifications for the 2024-25 school year. Each document includes the appropriate submission process, data elements descriptions, validations, and changes from the prior year.
All files are in PDF format.
- Attendance
- Career & Technical Education
- Charter Applicant
- Discipline
- Educator Attendance
- Educator Evaluation
- Educator Vacancy
- Enrollment
- Grade Earned
- Individual Learning Plan (ILP)
- Personnel Assignment
- Program (Title I Participation, Early Intervening Services, Homeless, Dual Language, CCLC, Academic Enrichment, Credentials, Head Start, Foster Care, Southeast Asian Ethnicity)
- Special Education Reporting
- Student Contact
- Summer Withdrawal
- Teacher Course Student
- Work Based Learning (WBL)
Guidance
Below are the guidance documents on specific data collections.
All files are in PDF format.
- How to Check Teacher Chronic Absenteeism in eRIDE
- How to Check Student Chronic Absenteeism in eRIDE
- How to Check Student Suspensions in eRIDE
- General Guidance for Reporting Discipline Data
- Virtual Learning Reporting Technical Assistance [584KB]
- Funding Formula ADM Calculation Presentation
- Records Retention Schedule.pdf [383KB]
- Early Childhood Special Education Data Guidance
- CS4RI Data Collection Guidance
- Southeast Asian Ethnicity Data Collection
- *NEW* Youth in Foster Care Remediation Plan Guidance
The RIDE Data Dictionary
The RIDE Data Dictionary provides definitions, layouts and attributes for the various data elements that RIDE collects, stores and reports. The principle use of this meta-data repository system is to provide a consistent and reliable means of access to data.
The inclusion of data elements in this dictionary reflects state and federal data collection, analysis, storage and reporting requirements.
- Users may use the system to search for data elements and the embedded code-sets by keyword, entity, domain and data event names, and by program areas and data owners.
- State, district and school administrators may use the built-in tools to build record layout sheets and data submission templates.
- Analysts, data administrators and developers can apply the meta-data in system integration, data validations and in creation of enterprise data management and reporting systems.
Tutorial
A video, Data Dictionary Tutorial: Introduction and Use of Basic Features [MP4], is available to help get you started on the tool.
SCED Code Information
SCED Codes in General
School Courses for the Exchange of Data (SCED) is a voluntary, common classification system for prior-to-secondary and secondary school courses. It can be used to compare course information, maintain longitudinal data about student coursework, and efficiently exchange course-taking records.
School Courses for the Exchange of Data (SCED) is a voluntary, common classification system for prior-to-secondary and secondary school courses. It can be used to compare course information, maintain longitudinal data about student coursework, and efficiently exchange course-taking records. School Courses for the Exchange of Data (SCED) is a voluntary, common classification system for prior-to-secondary and secondary school courses. It can be used to compare course information, maintain longitudinal data about student coursework, and efficiently exchange course-taking records.
The Institute of Education Sciences has released an updated list of School Courses for the Exchange of Data (SCED) codes to version 12.0.