Official State of Rhode Island website

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State of Rhode Island Department of Education

Collections - Best Practices, Guidance and Share Series

This ongoing series aims to provide valuable insights on data collections and occasionally serve as a training resource for district staff responsible for various entries in the Student Information System (SIS), ultimately enhancing data quality. We encourage you to submit suggestions for future topics. here.

Share Series

SS - Enrollment Types ENROLLMENT TYPES and when to use them (target audience: Data Entry/Registration/Data Manager PDF file, less than 1

SS - Enrollment Types with scenarios Part 2 TO ENROLLMENT TYPES including various scenarios. Included in this edition is a current approved schools list. (Target Audience: Data Entry/Registration/Data Manager PDF file, about 4

SS - Reviewing the Program Core Collection REVIEWING THE PROGRAM CORE COLLECTION. After submission (before sign off) steps to review and share data with those responsible with data entry. (Target Audience: Data Manager/Data Entry) PDF file, less than 1

SS - Did you know? This edition includes WHERE TO FIND DATA FROM PREVIOUS YEARS with scenarios of district data requests, reminders on homeless coding, WBL Collection, TCS collection information. (Target Audience: Data Manager) PDF file, less than 1

SS - What are we talking about? Acronym Dictionary for Education (target audience: ALL STAFF) PDF file, less than 1

SS - EOY reporting is done…now what? Get organized for the BEGINNING OF THE SCHOOL YEAR. (Target Audience: Data Managers) PDF file, less than 1

SS - EOY in review – how do we keep it all straight and why? EOY COLLECTIONS - due dates and where all of this data goes. (Target Audience: Data Managers) PDF file, less than 1

SS - TCS Collections TCS COLLECTIONS and common errors (target audience: Data Managers) PDF file, less than 1

SS - Career Technical Education Terminology CTE TERMINOLOGY (intended audience: Data Manager, CTE Director/Cooridinators, HS Principals PDF file, less than 1

SS - COLLECTIONS – where is the data used? Why is it important? Collections broken down and where the data is used. #Data Collections, #Accountability, #Funding (target audience: Data Manager, Superintendents) PDF file, less than 1

SS - Preparing for March Funding Formula Get organized for MARCH FUNDING FORMULA snapshot (target audience: Data Managers) PDF file, less than 1

SSS.Report Sign Off - Cheat Sheet.04.2025.pdf Report Sign Off "Cheat Sheet" or What are you signing off on? Descriptions each report "as of" date and what is included in it. Where applicable formulas are described. (Audience: Data Managers, Superintendents, Business Managers, Controllers. PDF file, less than 1

Best Practices

Students in Foster Care Application - Action Items A guide to Students in Foster Care Application. Target Audience is anyone responsible for Foster Care Students, adding the program code in your SIS, and staff who support Foster Care Students. PDF file, less than 1