Rhode Island State Assessment Program (RISAP) Test Coordinator Information

RIDE has consolidated the test coordination information for all of the assessments in RISAP onto this page, including state policy information. 

The Test Coordinator Handbook contains the state policies that apply to all state assessments:

  • responsibilities of the district and school test coordinators
  • criteria for being a test administrator
  • participation in student assessments
  • cell phone/electronics requirements
  • medical exemption criteria
  • general information on each assessment
  • school monitoring visits 
  • test irregularity reporting

The LEA Memo to Outplacement Schools contains guidance for outplacement schools on participation requirements for the RI State Assessment Program, instructions on verifying their student data, how to get in touch with RIDE staff, and steps to take to ensure they are ready to administer the Rhode Island state assessments.

Test Coordinator Guidance

Monthly Test Coordinator Webinar Registration Links, Presentations and Recordings

These monthly meetings will help you stay informed and current on state assessment plans, policies, and any changes that happen throughout the year as we plan for and prepare for state assessments. This is also a chance for you to ask all any questions you have to ensure smooth assessment administrations. Recordings of the webinars and presentation slide decks will be posted to this section.

We encourage anyone involved in planning and preparing for the RI state assessments to attend these meetings. This includes district and school administrators, data and technology directors, special education and EL directors of any district or school administering the RI state assessments to Rhode Island students.

Monthly Test Coordinator Webinar Series

  • All webinars will include assessment-specific updates, tasks for the current and upcoming months, Q&A time for any questions, occasional short presentations and demonstrations by state testing vendors, and in-depth reviews of state assessment data.
  • All Test Coordinator Monthly Webinars are held from 10:00 - 11:00 a.m.

2023-24 Test Coordinator Monthly Webinar - Slide Decks

Register for 2023-24 Test Coordinator Monthly Webinar Series Listen to Monthly Test Coordinator Webinar Recordings

Test Coordinator Memos

If you are a district or school test coordinator and have not been receiving these memos, please check your junk mail folder in case the memo was misfiled. If it is not there, please email assessment@ride.ri.gov with a request to be added to the test coordinators' listserv.

All memos sent to the assessment listserv for the current administration cycle will be posted here, most recent first. 

Outplacement Schools

Outplacement schools are schools that receive tuition from a Rhode Island public school district for any student enrolled in their school. The outplacement school can be either within Rhode Island or in another state. Outplacement schools are required to administer Rhode Island state assessments, as applicable, to any student enrolled in their school.

Follow the steps below to ensure that you receive the most current information on Rhode Island State Assessment Program procedures and policies.

  1. Make sure someone in your school has access to eRIDE. This is the portal RIDE uses for registering students, confirming enrollment, creating test coordinator accounts, shipping test materials, and sending communications regarding state testing. If you do not know who has access to eRIDE, or your school does not have an account, contact Mario Goncalves at Mario.Goncalves@ride.ri.gov or (401) 222-8968.
  2. To review your school's information in the eRIDE Master Directory and ensure it is up-to-date, please contact Mario Goncalves at mario.goncalves@ride.ri.gov. It is critical for the school address to be accurate since it will be used to ship test materials and student score reports. Please also make sure the names and contact information for the roles below are accurate (note: eRIDE allows multiple roles to be assigned to one person if that person's responsibilities include them):
    • District Test Coordinator: Make sure that the person who fulfills the test coordinator responsibilities for your organization is listed with the District Test Coordinator role, and that their name, phone, and email are correct. If this information changes, please update as soon as possible.
    • Technology Coordinator: Most of our state assessments are given using computers. Technology Coordinators are an important part of preparing for computer-based testing and handling mid-test technology needs.
    • Data Manager: Most of our state assessments require additional information, such as accommodations, to be entered into an online testing platform after RIDE has registered students for the test. Student data in the assessment systems must be kept up-to-date throughout the testing window.
    • Special Education Director: Our state assessments include accommodations and other testing supports for students with disabilities. To ensure that students have the appropriate accommodations and testing supports, RI requires that this information be included in the IEP or 504 Plan.
  3. Identify which students must participate in the Rhode Island statewide assessments. See the RISAP Participation Requirements for State Assessments tab on this page.
  4. Review the assessment schedules for each state assessment you will administer, and select testing date(s) for your school. Assessment administration windows can be found at www.ride.ri.gov/Assessment-Schedules.
  5. Attend test coordinator training for the statewide assessment(s) you will be administering. If you missed the test coordinator training sessions, review posted training recordings and slide decks to familiarize yourself with the assessments, policies, and tasks to complete before, during, and after testing for each assessment. Registration, recordings, and slide decks can be found at: www.ride.ri.gov/Assessment-Training.
  6. Read the test coordinator's manual(s) for the assessment(s) that your school will be administering. Test coordinator's manuals contain critical information about assessment preparation, administration, and close-out, including detailed guidance for information covered in the test coordinator trainings. Manuals and supporting materials, as well as test administrator's manuals, for each assessment can be found at www.ride.ri.gov/Assessment-Manuals.
  7. Check the online registration systems to ensure that anyone in your school who requires access, has it. If you do not have access to the online testing system you need, use the Help Desk Information for State Assessments tab on this page to find the appropriate contact person.
  8. Check the online registration systems for each assessment to ensure all Rhode Island students in your school are registered for the correct assessments in the correct grade level. If you are missing students or students are enrolled by mistake, contact the responsible/sending district(s) for those student(s). It is the responsibility of the responsible/sending districts to update their records, the Enrollment Census, the Special Education Census, and the LEP Census.
  9. Review information about accommodations and accessibility features in the RISAP Accommodations and Accessibility Features Manual at www.ride.ri.gov/Accommodations and ensure the appropriate accommodations are included in the student’s IEP or 504 Plan and that EL supports are documented, as necessary, for EL students.
    • Note that for some assessments (e.g., RICAS, NGSA), paper-based testing accommodations (e.g., paper based, large print paper, Braille paper edition) have earlier student assignment deadlines than accommodations or accessibility features for online tests. This is due to the need to print and ship those materials. Each assessment has a process to handle requests for additional paper test accommodations resulting from changes to IEP/504 Plans after that deadline. Visit the Help Desk Information for State Assessments tab on this page for test-specific contact information.
    • If student information in any of the online test platforms is incorrect, please contact the student's responsible/sending district: the district may need to update the student's information in eRIDE.
  10. Train your test administrators. RIDE has posted an editable presentation with foundational information about statewide assessment in Rhode Island at www.ride.ri.gov/Assessment-Training. Depending on the assessment, there may be additional online modules or certifications necessary for test administrators to be able to give the assessment.

ACCESS for ELLs

Support information and state contacts can be found on Rhode Island's member page for the WIDA Consortium.

Dynamic Learning Maps (DLM) Alternate Assessments

DLM Service Center: Contact the DLM Service Center with questions including Moodle training issues, Educator Portal, and Student Portal:

District Special Education Director or Testing Coordinator: Contact the district special education director or testing coordinator with questions about test administrator training, correct grade level of a student, student eligibility for alternate assessments, and student rosters and teacher accounts in Educator Portal.

RIDE: Contact the RI Department of Education with questions about student data in the Enrollment Census or Special Education Census, accommodations decisions, medical exemptions, test irregularities, or other state testing policies.

National Assessment of Educational Progress (NAEP)

Next Generation Science Assessment (NGSA)

Cambium Help Desk: Please contact the help desk for questions regarding any Cambium online systems including: the portal, the secure browser, TA Certification Course, the Practice Test, NGSA TIDE, the TA Interface, or the Student Interface. You may also call with questions about technology requirements and ordering any of the paper tests.

RIDE: Contact the Rhode Island Department of Education with questions about policies, procedures, participation, and accommodations questions.

Rhode Island Comprehensive Assessment System (RICAS)

RICAS Service Center: contact the with questions about the RICAS Resource Center website, PearsonAccessNext, passwords, and questions about the PNP process:

RIDE: Contact the Rhode Island Department of Education with questions about policies, procedures, participation, and accommodations questions.

RI SAT School Day and PSAT10

  • College Board: Contact the College Board with questions about technology, submitting accommodations using SSD Online, or accessing the K-12 Reporting Portal.

  • RIDE: Contact the Rhode Island Department of Education with questions about policies, procedures, participation, and accommodations questions.

Rhode Island State Assessment Program Participation Policy

Below is the Rhode Island State Assessment System policy which describes who is expected to participate in state assessments. This policy includes LEA responsibilities to ensure that students have the opportunity to participate in the required assessments for their current grade level*. These policies are also included in the RISAP Test Coordinator Handbook.

NOTE : Students will not make-up state assessments they missed, regardless of the reason. Students will be registered for the state assessments at the grade level shown in the Enrollment Census for the 2022-23 school year.

  • Required assessments by grade level: (PDF) This chart outlines the required tests for each grade level. 
  • Public School Students: It is expected that any student attending public school or charter school in Rhode Island will participate in the required tests for their current grade level* either with or without accommodations. 
  • Students Attending Outplacement Schools: It is expected that students attending an outplacement school, whose tuition is paid for by a Rhode Island LEA, will participate in the required tests for their current grade level*, regardless of where the outplacement school is located. If a student attends an outplacement school in a state other than Rhode Island, it is the responsibility of the Rhode Island LEA to ensure that the outplacement school has a plan for administering the required assessments for that student's current grade level*. 
  • English Learners: In addition to participating in the required academic assessments (English language arts, mathematics, science) for their current grade level*, students who are English learners and who are currently receiving, or are eligible for, services are expected to participate in either ACCESS for ELs or Alternate ACCESS for ELs. 
    • NOTE: English learners are students who have not attended U.S. schools for a cumulative number of 12 months beginning on or after April 1, 2022. These students are exempt from taking English language arts tests for one year but are still expected to participate in mathematics and science tests, as appropriate, for their current grade level*.
  • Alternate Assessment: Students who qualify for the alternate assessment will participate in the Dynamic Learning Maps alternate assessments for their current grade level in English language arts, mathematics, and science, as appropriate, for their current grade level*. If the student is also an English learner, they will also take Alternate ACCESS for ELLs.  
    • NOTE: There is no alternate assessment at the 10th grade; students who qualify for the alternate assessments will not participate in PSAT10. Students in the tenth grade who are also English learners will take Alternate ACCESS for ELLs.
  • Homeschooled Students: Homeschooled students may participate in any of the state assessments for their current grade level* if the parents and school district have included participation in the state assessments in the student's homeschool plan. Families should contact their local school district office to arrange participation.
  • *Notes on Current Grade Level:
    • Current grade level is defined as the grade level that is recorded in the Enrollment Census by the LEA. RIDE will register the student for all required tests at the grade level recorded in the Enrollment Census. Testing the student at any grade level other than what is recorded in the Enrollment Census may result in test scores being invalidated.
    • If a student skips a grade level, the student does not make up tests for skipped grades. 
    • If a student is retained, the student takes the tests for their current grade level again, even if the student took the test the previous year.

Individual Student Score Reports

please go to www.ride.ri.gov/assessment-results for report shells and interpretation materials.

Score Report Distribution Policy:

  • One copy must be retained in the student's school records.
  • One copy must be provided to families within two months of the LEAs receiving the paper copies.
  • Outplacement Schools:  LEAs must ensure that outplacement schools receive copies of the score reports within two weeks of receiving access to them (either printed or online).

General Information About Score Reports:

  • All paper copies are shipped to the LEA attention to the district testing coordinator.
  • Families who have questions about the score reports should contact their district office.
  • If a parent requires the student score report in braille, translated into a language that is not available, or other format, please contact RIDE at assessment@ride.ri.gov.